Certified Mobile Notary Service

Full Name

• Lucy Kariuki

About Me

• My goal is to offer services as a part-time Notary Public. I’m a Legal assistant, married and a mother of two.

Telephone Number

• 908-720-3106

Available Hours

• Morning

City and State

• Cliffwood, New Jersey

Your Zip code

• 07721

E-mail Address

• Kariukilucy3@gmail.com

Commission Number

• 50216077

Commission Expiration

• 11-20-2028

Resume

• LUCY W. KARIUKI
  Cliffwood, NJ 07721 • (908) 720-3106 • KariukiLucy3@gmail.com
  PROFESSIONAL EXPERIENCE

  2021 to Present
  Nelson Mullins Riley and Scarborough, LLP Senior Document Services Specialist
  • Monitoring Quest Inbox, asses, and log in requests
  • Prepare and conduct training on MS Word, formatting, styling, Cross references and Defined Terms
  • Performs and oversees complex projects to completion in timely manner.
  • Word Processing duties – creating, modifying, converting and reformatting attorney-work-product.
  • Prepare Discovery Shells
  • Participate in Testing new document programs and providing input.

  2019 to 2021
  Exela Technologies – Proskauer Rose LLP Word Processor Operator/Lead Assistant
  • Monitoring Inbox, assess requests, respond in a timely fashion, give ETAs, log and distribute internally or externally for processing and quality control before returning attorney work product.
  • Responsible for monitoring incoming work requests, work-in-progress, and outgoing completed projects.
  • Performs and oversees complex projects to completion in timely manner.
  • Revising, formatting and comparing documents
  • Word Processing duties – creating, modifying, converting and reformatting attorney-work-product in varying areas of law; DocXtools numbering system, MS Suite and Visio.
  • Creating and modifying PowerPoint presentations utilizing the Firm’s templates.
  • Typing out audio and video transcriptions
  • Execute defined terms checks and automate cross-referencing in large briefs and agreements.
  • Modify, compile and redact and edit PDFs.
  • Generate/revise Table of Authorities
  • Convert documents from various formats to Word, Excel, PowerPoint, and format according to the Firm’s standard Best Practice guidelines.
  • Mentor new employees on Document Services practices, folder organization and logging in billing work production invoices.

  2018 – 2020
  McCarter & English, LLP, New Jersey Project Service Center Specialist/Legal Secretary
  • Word Processing duties – creating, modifying, converting and reformatting attorney-work-product in varying areas of law; DocXtools numbering system, MS Suite and Visio.
  • Monitoring Inbox, logging in attorney work product and quality control.
  • Preparing mail merges for various mailings; labels, charts, graphs and various special projects like OCR
  • Saving/searching documents into Imanage.
  • Download/upload closing binding sets for Intranet, as well as capturing websites pages and videos.
  • Performing Secretarial duties – assisted two (2) Partners and three (3) Associates. Answering the phone, maintaining calendar, distributing mail and e-mails to attorneys. Reserving conference rooms, scheduling and confirming depositions. Preparing and submitting attorneys’ travel expenses reimbursement; initiating new client/matters using Legal Key Workflow. Time-entries, typing legal documents, and legal correspondence to clients from notes, rough drafts, corrected copies. Transcribing voice recordings and translating foreign languages using Google translate and E-Filing.

  2013 – 2017
  Federal Judge Thomas P. Griesa, New York Professional and Personal Assistant.
  Responsible for managing all aspects of the Judge’s professional and personal affairs. Personally recruited from a position at High Ridge House to direct his complex schedule with dozens of weekly meetings and events. Consistently maintained the required confidentiality of highly sensitive information, and accompanied Judge to meetings as needed.
  • Developed and set up a scheduling system that allowed Judge and his staff of 3 clerks to more efficiently handle all meetings, appointments and client issues 12 hours/day, and 7 days/week.
  • Managed daily schedule with lawyers and court clerks plus lunch/dinner meetings with other judges and staff.
  • Created a transportation plan such that the Judge was on time for 100% of his meetings over a 3-year period.
  • Negotiated car services to provide the most cost-effective program to meet schedule and travel requirements.
  • Lowered monthly expenses and improved his fiscal efficiency.
  • Pre-planned all orders for personal and office supplies and negotiated better rates with local businesses.

  AREAS OF EXPERTISE

  • All aspects of Office Management • Process/System Improvements • Effective Communication
  • Improving Client Relationships • Staff Training & Development • VIP Client Management
  • High Levels of Customer Service • Operations/Back Office Support • Innovative Problem Solving

  EDUCATION, CERTIFICATIONS AND TRAINING
  Sacred Heart University – Online Legal Studies Course Work Fairfield, CT 2017
  • Certifications – Legal Secretary, Paralegal and Software Essentials for the Law Office
  Union County Community College – Associates Degree (Small Business Management) Union, NJ 2006
  Drake College of Business Elizabeth, NJ 2005
  • Certification – Medical Office Technology
  • Certification – MS365 Apps PowerPoint – GMetrix 2023
  Software:
  Microsoft Office Suite 2019/2016/2010/2007/2003; Chrome River, DTE Time Entry, Change-Pro Redlining, Abby Converter, Innova, Doc Xtools, Nuance, Visio, Adobe DC Professional; Standard and Reader; Photoshop; and other programs; PDFDocs; Snag-It, Camtasia; Best Authorities for TOA; TOC; Interaction.
  Additional Technical Skills and Certifications:
  • Microsoft Office Suite – Word, PPT and Excel 2016, plus Outlook.
  • Medical Billing – Medisoft Billing Software.
  • Certified Notary Public – NJ. November 20, 2023- November 20, 2028.

Education

• Associate Degree, Paralegal Certification and MS Word Certification.